Privacy Policy

At ICP Community Conference, we take a community-first approach to privacy, and this policy outlines exactly how we handle personal data with the same transparency we value in the Internet Computer Protocol ecosystem. We believe you should understand what happens to your information, whether you’re registering for an event, casting a vote through a DAO, or simply browsing our content. This document explains our practices clearly, without hiding behind jargon, because genuine data control is a principle we share with the broader ICP community.

Information We Collect

We gather only the personal data necessary to deliver a seamless community conference experience. When you register for the ICP Community Conference, sign up for our newsletter, or interact with our DAO governance tools, you may provide several categories of information. We never collect more than we need, and we always handle it with the care you would expect from a project rooted in decentralised values.

Personal Identification Information

We may ask for your full name and email address when you sign up for event tickets, subscribe to updates, or join community discussions. This information lets us send you relevant ICP Community Conference announcements, confirm your attendance, and personalise your event schedule. We treat these details as confidential and never sell or rent them to external parties.

Blockchain Wallet Data

When you engage with our DAO governance tools or use features linked to the Network Nervous System (NNS) DAO, we may process your Internet Computer Protocol wallet address. This allows us to verify voting eligibility and record on-chain participation. Your wallet public key is already visible on the blockchain, but we take care not to associate it with other personal identifiers unless strictly required for event logistics.

Event Registration Details

During registration for the ICP Community Conference, you might share preferences such as workshop selections, dietary requirements for in-person meetups, or accessibility needs. We use these exclusively to improve your event experience and coordinate with venue partners at UK-based ICP hubs. Any sensitive details are stored securely and deleted after the conference cycle concludes.

How We Use Cookies & Tracking

Our site uses a minimal set of cookies to function properly and to understand how visitors interact with our content. We have chosen tools that align with our privacy philosophy, rejecting invasive tracking in favour of respectful, aggregated analytics. You remain in control of what runs in your browser.

Essential Functional Cookies

These small files handle core tasks like maintaining your session while you browse icp-cc.com, remembering your cookie preferences, and ensuring event registration forms work correctly. Without them, basic navigation and sign-up flows would break. Essential cookies do not track you across other websites.

Performance & Analytics Cookies

We use Fathom Analytics to measure page views, referral sources, and general visitor patterns. Fathom Analytics is a privacy-focused provider that does not use invasive tracking, fingerprinting, or persistent identifiers. All data is anonymised and aggregated, meaning we see trends without seeing you. This helps us improve the Internet Computer Protocol community experience without compromising individual privacy.

Managing Your Cookie Preferences

You can adjust your browser settings to block or alert you about cookies at any time. Our cookie consent banner also allows you to opt out of non-essential categories before they load. We respect your choices and never penalise visitors who decline analytics cookies.

Analytics & Performance Monitoring

We monitor site performance and user behaviour using cookieless tracking where possible, focusing on aggregated data that helps us improve the Internet Computer Protocol community experience without compromising individual privacy. This means we prioritise understanding broad patterns over scrutinising personal journeys.

Aggregated Usage Statistics

Our team reviews overall metrics such as total page visits, popular content, and approximate geographic distribution of readers. These statistics cannot be traced back to a single person. They inform decisions like which speaker announcements to highlight or how to structure the ICP Community Conference agenda.

No Cross-Site Tracking

We do not follow you around the web after you leave icp-cc.com. There are no embedded trackers from advertising networks, no retargeting pixels, and no hidden scripts that build profiles about your browsing habits. When you close our tab, your relationship with our analytics ends.

Third-Party Services & Embeds

To deliver a rich conference experience, we integrate with a handful of external platforms. Each operates under its own privacy framework, and we encourage you to review their policies. We select partners whose values align with the decentralised ethos of the Internet Computer Protocol wherever possible.

Internet Computer Protocol Infrastructure

Much of our web presence runs on decentralised storage and computation provided by the Internet Computer Protocol. This means your data may be processed across a global network of independent node providers rather than a single centralised server. The ICP architecture offers built-in security guarantees that traditional hosting cannot match.

Decentralized Governance Tools

Our DAO voting interfaces connect directly to the Network Nervous System (NNS) DAO. When you cast a vote or stake ICP tokens, those transactions occur on-chain and are subject to the NNS governance rules. We facilitate access but do not control the underlying protocol or its data handling.

External Media Platforms

We occasionally embed YouTube videos of recorded talks from previous ICP Community Conference events. YouTube may set its own cookies and collect viewing data according to its privacy terms. We use privacy-enhanced embed modes where available, limiting data flow until you actively click to play.

Your GDPR Rights & Data Control

We are fully committed to upholding UK GDPR and the Data Protection Act 2018. As a data subject in the United Kingdom, you have clear rights over the personal information we hold. We respond to all legitimate requests promptly and without unnecessary friction, because genuine control should never require a legal battle.

Right to Access & Portability

You can ask us for a copy of the personal data we store about you at any time. We will provide it in a structured, commonly used format so you can easily transfer it elsewhere. This covers registration records, newsletter preferences, and any wallet addresses we have associated with your account.

Right to Erasure & Rectification

If your details change or you want us to delete your information, simply let us know. We will correct inaccuracies or remove your data from active systems, except where we have a legal obligation to retain it. Erasure requests for newsletter subscriptions are processed immediately.

Lodging a Complaint with the ICO

Should you feel our response does not satisfy your privacy concerns, you have the right to contact the Information Commissioner’s Office (ICO). The ICO is the UK supervisory authority responsible for enforcing data protection law. We would always prefer to resolve issues directly first, but we respect your right to escalate.

Data Retention & Security

We keep personal information only as long as it serves a legitimate purpose. Our retention schedules are designed around the lifecycle of the ICP Community Conference, ensuring data is not left sitting indefinitely in forgotten databases.

Retention Timeframes

Event registration data and newsletter subscriptions are typically retained until the conclusion of the current ICP Community Conference cycle plus a short administrative period for follow-up communications. After that window closes, we either anonymise or securely delete the records. You can unsubscribe from newsletters at any time to trigger earlier removal.

Security on the Internet Computer

Where we store data on the Internet Computer Protocol, we benefit from chain-key cryptography and the platform’s tamper-resistant architecture. For any off-chain processing, we apply industry-standard encryption and access controls. Our team regularly reviews security practices to keep pace with evolving threats.

Contact Us About Your Data

We have made it straightforward to reach our team regarding privacy matters. Whether you prefer digital correspondence or face-to-face conversation, multiple channels are available to you across the United Kingdom.

Email & Response Times

Send your privacy requests or questions to [email protected]. We aim to acknowledge every message within two working days and resolve most queries within two weeks. Complex requests may take slightly longer, but we will keep you informed throughout the process.

Community Hubs & In-Person Queries

Our team maintains a regular presence at ICP UK meetup hubs in cities including London, Manchester, and Edinburgh. If you prefer to discuss data concerns in person, you can find us at these gatherings. We believe that direct human conversation often resolves questions faster than email threads ever could.

Our privacy approach mirrors the decentralised ethos of the Internet Computer Protocol, giving users genuine control rather than empty corporate promises. We built this policy to reflect how we actually operate, not to satisfy a compliance checklist. When you share your data with the ICP Community Conference, you remain in charge of it, and we will always treat that responsibility with the seriousness it deserves.